Job Description is a set of tasks for an employee in a company and usually based on the findings of a job analysis. It has to be written concisely and able to explain about the scope of responsibilities of an employee. Here are some things of the Dos and Don’ts in creating job description:
– Use a factual and impersonal style when writing the job description
– Focusing it based on what department’s need
– Using a complete sentences
– Write an accurate, concise, and complete job description
– Create a sentence with simple structure, try to not use unnecessary words which not contribute much for the pertinent information
– Begin each duty or task with an action verb
– Be consistent when using terms like “may” and “occasionally.” (These should be used to describe tasks that are performed once in a while, or tasks that only some employees perform.)
– Try to give flexibility for the employee regarding to the jobdesc.
– Refer to job titles rather than incumbents, i.e., “Reports to _______ Manager” instead of “Reports to Mary Smith.”
– Be precise. This is critical for accurate job evaluation and analysis.
– Focus on critical activities.
– Use a logical sequence in describing duties and responsibilities (Key Responsibility first, followed by the corresponding duties).
– Use the narrative form when writing it
– Base the content of the job description on the capabilities, skills, and interests of the incumbent
– Write the job description based upon the desired job classification
– Write the job description as step by step guide on how to do the job
– Include minor or occasional tasks, which are not unique to a specific job.
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